How to Move from Chaos to a Managed Print Infrastructure
Managed Print Services (MPS) helps businesses gain visibility and control of document processes – saves money— automates steps— boosts productivity & improves document security and environmental sustainability.
We are in the 21st century, the era of digitization, digitalization, data analytics, SMAC, IoT, and what not. Parallelly, it is also the era where businesses must concentrate on mission-critical tasks for enhanced efficiency and end-user experience to stay competitive in the market. But, most of the time companies fail to focus as they get indulged in the work areas they are not skilled in. Consider a security specialist working on marketing activities or a product manager working on HR related activities. Sounds scary? Indeed it does.
Remember the old idiom, “The work suit in the hands of the one skilled to do it.”
So here comes the real catch. Despite the expanding digital revolution, there are so many industries that still rely heavily on paper-driven processes. In fact, companies spend a good percentage of their annual revenue for printing and document management. Consider, Airports (boarding passes/ flight documents), Insurance company (policy applications, claims, beneficiary changes, etc.), Passport Seva Kendra (Passport applications) and the list goes on.
Most of them require printing on a daily basis. However, they don’t need their associates wasting their valuable time searching for paperwork or struggling with printer issues, supplies and support. What exactly they need? They require a solution that is cost effective and can reduce the dependency of company staff without compromising on the quality and service.
MPS is the answer! MPS helps in recognizing immediate cost saving opportunities, boost employee productivity and reduce avoidable waste. It helps organizations to optimize or manage a company’s document output without compromising on the quality. Managed Print Services can reduce printing costs by 10% to 30%.
Key Benefits of Managed Print Services for your Office print environment?
- Cut Cost & Increase Efficiency
With MPS, there is an assured reduction in the current operating and capital expenses in procuring and managing the printer fleet. Questions like, the total cost of ownership (TCO) for the devices in print environments; devices responsible for the most downtime etc. can be taken care with MPS. It also keeps the information effectively consolidate and get rid of unnecessary devices and replace those that are nearing their end of life.
- Reduce Print Volumes & Optimize Print Process
MPS helps to put the document management process in place with defined print policies. By giving access to in-depth data about print activities, MPS can help in optimizing print processes, reduce unnecessary printing and cut down on wasted supplies.
- Avoid Unauthorized Printing & Improve Security
Today, many devices come with built-in user authentication and activity tracking, but an MPS program with MIS and a defined set of Print Policies can offer an additional level of security. By encrypting device data and using comprehensive permissions, MPS ensures that no unauthorised access should take place. i.e., people will only have access to the information they need.
- Gain Visibility & Control Print Environment
In addition to security and confidentiality of documents, an MPS solution also enables to develop defined processes, run reports, and create proactive supply and service alerts. In turn, reduces the management cost, improves overall performance and allows employees to focus on critical business services to increase productivity.
Move away from Chaos
Getting started with MPS can be a challenging. Before one can fully analyse the benefits of Managed Print Services, one need to analyse all aspects of business printing needs, devices, etc., to choose the right MPS provider. The process may seem like a lot of work, but above mentioned benefits are hard to pass up. So, say yes to MPS today!